May 3rd - Hotel Booking Update
The Host Hotel Has Limited Availability Over Our Conference Dates, Once the Block Is Full You May Still Book But the Rates Will Show Higher Than Our Group Rate.

The Overflow hotel is sold out on Tuesday the 14th and Wednesday the 15th and have limited availability on Thursday the 16th. They do have rooms on Friday the 17th through the weekend at this time. Please use the link below to book directly through the Hilton Website.


OVERFLOW HOTEL BOOKING INFORMATION 

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Hilton San Antonio Hill Country
9800 Westover Hills Blvd.
San Antonio, TX 78251
(210) 509-9800

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CLICK HERE TO BOOK

  • A Complimentary shuttle will be provided between the host hotel and the Hilton (details and schedule will be provided soon).

  • Complimentary standard wi-fi is provided for all guests


HOST HOTEL BOOKING INFORMATION  

Hyatt Regency Hill Country
9800 Hyatt Resort Drive
San Antonio, TX 78251
Phone: (210) 647-1234
Hotel Website      

Hyatt Regency Hill Country Resort and Spa is just 20 minutes from downtown San Antonio, tucked away in the Hill Country, offering guests a rustic retreat with exceptional resort amenities. Hyatt Hill Country provides a memorable experience that combines the rich history of a family ranch with authentic Texas hospitality, and the comfort and charm of a country ranch house.

The discounted room rate for VBD attendees is $199/night
The Cut-Off Date for hotel bookings is April 22nd, 2019

BOOK BY PHONE
Hyatt central reservations number 800-233-1234
When you call to make a reservation please give them the group code G-AAOM to get the group rate.                  

CLICK HERE TO BOOK ONLINE  
You do not need the group code to register via this link, it will take you directly into our room block for VBD 

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PLEASE NOTE: The $35 resort fee notated on the second reservations page (see example above) will be reduced to $10 per room, per night upon check-in. Inclued in the discounted resort fee are the following: 2 complimentary bottles of water per day, golf bag storage, full use of golf practice facilities, bike rental, spa access and more. (see full list of what is included below)

Note Regarding SCAM Hotel Companies:  If an organization calls you stating they can get you a lower rate at the host hotel please do not give them any information.  There are several scam companies that are calling guests.  The only way to secure a room at the host hotel is via the hotel website or by calling their direct reservations number as listed above.    

Room Reservations Information

  • The Cut-Off Date for hotel bookings is April 22nd, 2019 Room reservations are available until the room block is sold out. Please book early to avoid missing out on a room at the host hotel - we will sell out! Options for back-up hotels will be posted at a later date.

  • Booking - Your credit card will not be charged until time of check out. There is a 72-hour cancellation policy to avoid a charge to your card. A 16.75% Room Tax Per Night will be applied to bookings. All individuals are responsible for thier own room, tax and incidental charges upon check-out. Including any porterage or housekeeping gratuities. The hotel's $35 Resort Fee has been Discounted to $10.00 per night plus tax.  This charge is not included in the room rate and will not show on your online booking reservation but will be adjusted at time of check-out.

  • Rates - The rate is $199/night for the duration of the meeting. This rate applies to either a Standard Double room or Standard King room. A limited amount of suites are available at the rate of $299/night - Complete with private king bedroom, full-size sofa bed, large living area and dining table, the 599 sq ft one-bedroom suites sleep 4 and 991 sq ft two-bedroom suites with adjoining room sleep up to 8. This is a standard suite.

  • Extra Person Charge - The contracted room rates are based on single or double occupancy. Children under 18 years of age are free in the same room with parents and existing bedding. Additional persons over the age of 18 will be charged at the applicable published rate. There is a limit of 5 persons per room with a maximum of 4 adults per room. Extra persons charges are subject to the appropriate state, local and any occupancy taxes. Rollaway beds available in some room types at an additional cost of $25 per day.  

  • Check-in/Check-out Times - Check-in time is after 4:00 pm, Check-out time is prior to 11:00 am. Guest arriving before 4:00 pm will be accomodated as rooms become available. Hotel can arrange to check baggage for those arriving early when rooms are unavailable or for guests attending functions on departure day. Early and late check- out can be requested at time of reservation and will be accomodated on a case by case basis dependent on hotel availibility. Luggage storage is available for attendees should they arrive early or need to have their luggage held during a session.

  • CANCEL POLICY - Standard cancellation policy is 72 hours before arrival. Reservations cancelled within a 72 hour time frame will be subject to a 1st night's room and tax charge.  Cancellation may vary depending on the rate or dates of your reservation. Please refer to your reservation confirmation to verify your cancellation policy. If you need further assistance, call the hotel directly or contact customer service.

DISCOUNTED RESORT FEEThe hotel's $35 Resort Fee has been Discounted to $10.00 per night plus tax.  This charge is not included in the room rate and includes the following:  

  • 2 complimentary bottles of water per day and complimentary coffee and tea in room

  • Complimentary self parking

  • Complimentary guest room Wi-Fi

  • Golf bag storage, full use of golf practice facilities and preferred golf tee times

  • Complimentary bike rental

  • Spa access

  • 24-hour access to health club

  • Complimentary use of tennis courts (excluding equipment)

  • Access to outdoor games

  • Unlimited local, toll free & domestic calls

  • Access to self-service laundry